You teach Outlook what to look for and what to do when it sees a message that meets the conditions youve set.

A Rules Wizard dialog box will open, showing a list of common rule templates.

This will catch everything where the sender put the list address in the To or Cc field.

You can add more conditions by putting checkmarks in the upper box next to the statements that apply.

When youve personalized all the underlined condition items in the lower box, click Next.

When youve personalized all the underlined actions in the lower box, click Next.

For example, if on the which conditions screen you had specified messages from Bert Convey, on this screen you might say except if it has an attachment.

Again, click on the underlined items in the lower box to personalize them.

So, for example, if you check the boxes for with Network in the subject and which has an attachment, only messages where both those things are true will have the rule applied.

For example, if we set the condition to with Network or cable in the subject, the rule would be applied if either word (or both) were found.

This can be useful in setting up a rule for e-lists, or for people who routinely send you messages.

Messages that match ALL of the conditions you specify will be acted upon.

If you choose this condition, edit this down to just the keyword or words.

When you use this feature, you have the option of enabling it at various levels.

You specify which folder, and the level of access, that is, whether the delegate can simply see items in a folder, or whether they can.

Headers show the path a message took to get from the sender to the recipient.

Color Rules Outlook For Mac 2016